Register for ECLIPSE online claiming

Medicare ECLIPSE is the central system for lodging anaesthetic claims and verifying patient eligibility. With Billumbra, ECLIPSE claiming is fully integrated, allowing you to digitally submit claims and run patient verifications straight from a case record.

To enable online claims processing in Billumbra, you must register a Medicare Location ID (also called a Minor ID). Once registered, you'll be able to:

Process Medicare patient rebates
Submit bulk billing claims
Lodge DVA claims
Verify patient eligibility with health funds

Overview

To register a Medicare Location ID, follow these three steps:

Request a Medicare Location ID: Billumbra generates a unique ID (format: SNA00000) that allows Medicare to identify your practice location.
Submit registration forms to Medicare: Complete the HW027 form to link your provider number and bank account to your Location ID.
Activate your device in Billumbra: Once Medicare processes your registration, activate your B2B device to start claiming.

Step 1: Request a Medicare Location ID

Contact Billumbra support at info@billumbra.au to request a Location ID for your practice. Billumbra will generate a unique ID in the format SNA00000.

Multiple locations? Each physical practice location requires its own unique Medicare Location ID. Request separate IDs for each site where you provide anaesthetic services.

Step 2: Submit registration forms to Medicare

Download and complete the Online Claiming Provider Agreement (HW027) form. This form links your provider number and designated bank account to your Medicare Location ID.

Download the HW027 form

Get the latest version from Services Australia or call Medicare on 132 150.

Complete the form

Key fields to fill out:

Your name: Enter your full name as registered with AHPRA
Medicare provider number: 8 characters (if yours is 7 digits, add a 0 at the start)
Medicare Location ID: Enter the SNA00000 code Billumbra provided
Registration (RA) number: Write N/A or leave blank
PKI registration number: Write N/A or leave blank
Bank details: Provide the account where you want Medicare rebates deposited

Submit to Medicare

Post or fax the completed form to Medicare. Processing typically takes 5-10 business days. Medicare will contact you once your Location ID is activated.

Switching from another system? If you're migrating from another practice management system, notify Medicare that you're now using Billumbra and provide your new Location ID.

Step 3: Activate your B2B device in Billumbra

Once Medicare confirms your registration, follow the Device Activation guide to set up your B2B device in Billumbra. You'll need to:

Generate an activation code in PRODA
Enter the code in Billumbra settings
Test your connection with a patient verification

After activation, you can submit claims and run patient verifications through ECLIPSE.

Register multiple practice locations

If you process claims at multiple practice locations:

Request a separate Medicare Location ID for each physical site
Complete the HW027 form for your first location
Use the Provider Registration for Electronic Funds Transfer Payments Form (HW029) to register additional locations

The HW029 form allows you to register up to three locations at once. If you have more than three locations, submit multiple forms.

Register multiple practitioners at one location

Each time a new practitioner joins your practice, contact Medicare on 132 150 to add them to your MAOL registration. They'll need their provider number and your practice's Medicare Location ID on file before they can lodge claims through Billumbra.

Learn more about PRODA here: https://www.servicesaustralia.gov.au/provider-digital-access-proda

Enable ECLIPSE